A SuitePeak product · NetSuite-native implementation
AI Invoice Capture
Vendor bills read, coded, and drafted in NetSuite automatically.
KEY OUTCOMES
70–85%
reduction in manual AP entry time
2–3 days
faster average bill processing time
99%+
extraction accuracy on structured invoices
Day 1
visibility into AP pipeline
The problem it solves
The problem this addresses.
Your AP team spends 60–70% of their time typing data that already exists in a PDF. AI Invoice Capture reads vendor bills — regardless of format — extracts every line, maps it to your chart of accounts and vendor master, and drafts the bill in NetSuite for approval. Your AP team approves instead of types.
How it works
AI Invoice Capture connects to your email inbox or a shared upload folder, reads every inbound vendor bill using a combination of OCR and AI extraction, and creates a draft vendor bill in NetSuite with line items, GL coding suggestions, and a three-way match against open POs where applicable. Exceptions — bills that can't be automatically coded — go to a clean review queue rather than clogging the main workflow.
PROCESSING FLOW
Bill received
→
Extracted & coded
→
PO matched
→
Exception or approve
→
Posted to NetSuite
Feature set
What's included.
Email-in ingestion
Point a dedicated AP email address at the system. Bills arrive, get extracted, and queue for approval automatically.
Multi-format extraction
PDFs, scanned images, and email bodies. Structured invoices, unstructured layouts, and everything in between.
GL coding intelligence
Codes against your chart of accounts based on vendor history, line descriptions, and configurable rules.
PO matching
Matches extracted lines against open purchase orders. Flags discrepancies before a human reviews the bill.
Exception queue
Bills that can't be automatically coded go to a dedicated review queue with the extracted data and a clear reason for exception.
Full audit trail
Every extraction decision, every code suggestion, and every human override logged in NetSuite with timestamp and user.
By industry
How different teams use it.
MANUFACTURINGHigh-volume trade supplier invoices with complex line items and blanket POs. AI Invoice Capture handles volume that would require three additional AP staff.
WHOLESALE & DISTRIBUTIONMultiple warehouse locations, multiple GL dimensions. Rules-based coding ensures every bill hits the right cost centre without manual review.
PROFESSIONAL SERVICESLow-volume but high-value invoices where accuracy matters more than speed. Exception queue ensures every unusual bill gets human attention.
"We processed 40% more invoices last quarter with the same AP headcount. The exception queue means nothing slips through."
Head of Finance
UK Wholesale Distributor
PRICING
One-time implementation fee + optional monthly care plan (monitoring, model updates, and support).