SuitePeak Vendor Portal · Built on your NetSuite

Stop running your suppliers' accounts receivable.

by SuitePeak

Every supplier gets a live view of their own purchase orders, invoices, payments and ageing — read straight from your NetSuite. They stop asking. Your AP team stops answering.

See the portal
Reads your NetSuite liveScoped to each supplierInvoice submission built inExcel & PDF exports
Vendor Portal dashboard: $282,038.13 receivables outstanding with a current-versus-ageing split, 27 open purchase orders, last-30-day receipts, an overdue alert, and lists of invoices needing attention and recent payments.
60–80%
reduction in inbound AP supplier enquiries
100%
supplier visibility into PO, invoice and payment status
Real-time
NetSuite data — no batch delays
24/7
self-service, outside your AP team's hours
The problem

Your AP team is running your suppliers' accounts receivable.

Your AP team spends hours each week answering what are really accounts-receivable questions: which POs are open, whether an invoice was approved, how much is still owed, what a payment covered, when the next one lands. Every answer already exists in NetSuite. The Vendor Portal puts it in front of the supplier so the question is never asked.

THE SUPPLIER ASKS
THE PORTAL ANSWERS
"Has the PO been approved yet?"
Purchase Orders — including when it's still with the buyer's supervisor
"Did you receive my invoice?"
Invoices — submitted, dated and status-tracked
"How much of it is still owed?"
Amount due, after payments and deductions are applied
"When will I get paid?"
The due date on every open invoice, and the ageing on their dashboard
"What did that payment cover?"
Payments — every disbursement lists the invoices it settled
"Can you send me a statement?"
Reports — the supplier builds and downloads it themselves
"What are our terms again?"
Vendor profile — payment terms, currency and credit limit
What changes

The same week, answered two very different ways.

Today — AP as the supplier's AR desk
Supplier emails: "Any update on PO2998?"
AP opens NetSuite and checks the approval chain
"And which invoices did payment 443 cover?"
AP assembles the remittance by hand
"Could you send a statement of what's open?"
AP exports it, formats it, emails it — then repeats it next week
With the Vendor Portal
Supplier signs in and sees PO2998 awaiting the buyer's supervisor
Opens payment 443 and reads the invoices it settled
Filters their invoices down to what's still outstanding
Downloads the statement as Excel or PDF
Submits the next invoice against the right PO
AP hears from them only when something is genuinely wrong
The portal

Six screens. Every question your AP inbox gets.

This is what your supplier signs in to. Every figure is read from your NetSuite account — what they see is what your team sees.

Vendor Portal invoices: $282,038.13 outstanding across 21 unpaid invoices, $14,650.00 overdue, $904,691.89 paid, with filters for open, overdue and paid and columns for due date, gross and amount due.
Submitted invoices, and what remains payable after payments and deductions.
What it's bought for

Four conversations your AP team stops having.

01 · THEIR RECEIVABLES, NOT YOUR INBOX

The supplier signs in and sees exactly where they stand.

Receivables outstanding, what's current versus ageing, the value of open purchase orders, and what landed in the last thirty days — with anything past due called out at the top of the screen. It answers "where do we stand?" before the email gets written.

Receivables outstandingCurrent vs. ageing splitOpen PO valueOverdue alert
Vendor Portal dashboard: $282,038.13 receivables outstanding with a current-versus-ageing split, 27 open purchase orders, last-30-day receipts, an overdue alert, and lists of invoices needing attention and recent payments.
02 · THE PO, BEFORE THE INVOICE

Suppliers stop calling to ask whether the PO has cleared.

Every open purchase order with its live status — pending receipt, pending bill, or waiting on the buyer's supervisor — with line items, receipt status and linked invoices a click away.

Open and closed POsApproval stageLine items and receiptsLinked invoices
Vendor Portal purchase orders: 27 open POs worth $391,795.66 with two awaiting the buyer's supervisor, each row showing its status — pending bill, pending receipt or pending supervisor approval.
03 · PAYMENTS THAT EXPLAIN THEMSELVES

Every payment shows the invoices it settled.

The remittance advice your AP team assembles by hand is already on screen: reference, date, amount, and the specific invoices each disbursement cleared. The most common thread in the AP mailbox simply stops arriving.

Payment reference and dateInvoices settledTotal receivedLast payment
Vendor Portal payments: $902,891.89 received across 56 payments, each row listing the payment reference, date, amount and the specific invoices that payment settled.
04 · STATEMENTS THEY PULL THEMSELVES

Let suppliers build their own export instead of requesting one.

Pick invoices, purchase orders or payments, filter by date and status, preview the totals, and download as Excel or PDF — generated from the same NetSuite data your team reports on.

Invoices, POs or paymentsDate and status filtersExcel downloadPDF download
Vendor Portal reports: the supplier picks invoices, purchase orders or payments, applies date and status filters, previews totals of 78 records, and downloads the result as Excel or PDF.
How it works

From purchase order to remittance — without the AP email chain.

01InviteYour AP team invites the supplier from the vendor record in NetSuite.
02RegisterThe supplier completes a secure self-registration, scoped to their own vendor record.
03See the POOpen purchase orders appear with their live approval and receipt status.
04Submit the invoiceThe supplier submits against the relevant PO instead of emailing a PDF.
05Track to paymentStatus, amount due and due date update as your team works in NetSuite.
06Read the remittanceThe payment arrives with the invoices it settled already attached.
Architecture

Your NetSuite stays at the centre.

Suppliers get a controlled window onto their own data. Your AP team carries on working in NetSuite, which remains the system of record throughout.

LAYER 01
Supplier
Signs in over a secure, authenticated session, scoped to their own vendor record — never another supplier's data.
LAYER 02
Vendor Portal
Presents purchase orders, invoices, payments and exports. Writes invoice submissions back against the vendor record.
LAYER 03
NetSuite
Holds vendor, PO, invoice and payment records, and stays the system of record. Nothing is duplicated into a parallel system.
Who it's for

Built for the people who feel the problem.

CFOAbsorb a growing supplier base without adding AP headcount. Enquiry volume stops scaling with the number of vendors.
CONTROLLEROne source for every supplier-facing figure. The exports suppliers download are generated from the same NetSuite data your team reports on.
AP MANAGERGet the team out of status-chasing and remittance-building, and onto the exceptions that actually need judgement.
NETSUITE ADMINISTRATORExtend NetSuite rather than replace it. Suppliers get scoped, authenticated access; NetSuite stays the system of record.
YOUR SUPPLIERSee open POs, what's still owed, when it's due and what the last payment covered — at 2am, without emailing anyone.
Customer story

From forty or fifty calls a week to a portal login.

Before
40–50 supplier calls a week
Mostly "where's my payment?"
Answers already sat in NetSuite
After
Suppliers check status themselves
AP handles genuine exceptions
60–80% fewer routine enquiries within 60 days

"Our AP team used to field forty or fifty supplier calls a week — mostly 'where's my payment?' The portal has made those calls almost disappear. Suppliers check it themselves."

AP Manager
UK Manufacturer
What's included

Everything the portal handles.

Secure supplier authentication
Per-supplier data scoping
Supplier dashboard with ageing
Overdue alerting
Open and closed purchase orders
PO approval and receipt status
PO line items and linked invoices
Invoice submission against a PO
Invoice status and amount due
Payment history
Remittance detail per payment
Self-serve Excel and PDF exports
Vendor profile and trading terms
Credit limit visibility
Real-time NetSuite synchronisation
Branded to your organisation
Why SuitePeak

More than a portal — the NetSuite practice behind it.

The portal is one part of the engagement. The other part is the consultants who scope it against how your account actually runs, and who are still there after go-live.

NetSuite expertise
Built by consultants who work in live NetSuite accounts every day — not a portal bolted on by a vendor who has never seen yours.
Configured, not templated
The portal is adapted to your vendor master, PO process and AP workflow during implementation.
NetSuite stays the record
No parallel system to reconcile, and no duplicate AP data entry.
Supported after go-live
An optional care plan covers monitoring, enhancement and support once you are running.
PRICING
Implementation
Configured around your NetSuite environment, supplier base and AP process. Quoted as a fixed one-time fee against a defined scope.
Optional care plan
Optional monthly care plan for monitoring, support and ongoing enhancement after go-live.
Frequently asked

Questions before implementing.

Next step

Hand your suppliers the answers. Hand your AP team back the week.

A 30-minute live demo, screen-shared in a real NetSuite environment. No slide decks.